Application Process

Our Application Process

Applications for the 2023-2024 School Year Open Oct 15!

Incoming 9th Graders
Transfer Students*

*Transfer Students: E-mail

Key Dates Overview




  • 9th grade application for 2023-2024 available
  • Create a GatorNet Account to Get Started
  • Instructions Here




  • 8th Grade Day




  • Open House




  • 9th grade recommendations available




  • HSPT Entrance Exam Given
  • Financial Aid Workshop




  • HSPT Entrance Exam Given
  • Financial Aid Workshop




  • Application Due
  • Recommendations & School Report Due
  • Transcripts Due
  • Application Fee Due
  • Applicant Questionnaire Due
  • Parent Signature Page Due




  • Decision Status Posted on GatorNet 4 p.m.




  • Registration Day for those accepted




  • Transfer Application Available




  • Math & Language Saturday, March 18th 8:00 a.m. Math, 9:15 Language
  • Math- Tuesday March 21  3:30 p.m.
  • Language- Wednesday March 22 3:30 p.m. 

Application Process Details

Step 1 Create a GatorNet Account


Oct 15

Beginning October 15th, 2021 you can create a GatorNet account using a parent’s email address.*

*If you are a current or past Xavier parent and already have a GatorNet account, you can use that same account to add an additional child.

Your GatorNet account will allow you to:

  • Complete your daughter’s required online portion of the application for admission.
  • View the Admission Checklist that contains the necessary steps for the process.
  • Access the recommendation forms you will need to submit to your daughter’s teachers and to her principal.
  • Download the Record Release Form for your daughter’s school to request that her records be sent to Xavier.
  • Access and download the forms that you and your daughter will need to complete and submit to Xavier.
  • Register your daughter for the HSPT entrance exam (8th graders only).
  • Check on the progress of the application and track any missing pieces; do this step often.
  • Check your daughter’s decision status.

Step 2 Application Fee, Questionnaire and Signature Page

Starting At

Oct 15

The $50 Application fee by cash, check or credit card (service fee $30), Applicant Questionnaire, and Parent Signature Page must be hand-delivered or received via U.S. Mail to the Xavier Admissions Office by 3:00 p.m., Monday, January 24th.

Step 3 Register Online for HSPT Entrance Exam

Sign Up

Oct 15

The Xavier Entrance Exam, for 8th Graders, will be on December 3rd or December 10th.

Online registration will be available once you establish a GatorNet account and begin the admissions application.

Step 4 All Recommendations & School Forms Available

AT 3pm

Nov 29

Xavier requires completed recommendation forms from:

  • Current 8th Grade English teacher
  • Current 8th Grade Math teacher
  • An academic teacher of the applicant’s choice from 7th or 8th grade
  • School Report to be completed by Principal
  • School Record Release

These recommendation forms will be completed online by each individual. Parents will enter an email address for each person completing the form beginning on December 1st. The form will be sent directly to the teacher and principal via email containing a link. The email link will be valid for 60 days.

Transcripts of 7th and 8th grade records are due from the applicant’s school by 3pm Monday, January 24th.

*Be sure 8th grade first semester grades are included

Steps to request transcripts from applicant’s school:

  • Download the Records Release Form (found under Checklist on GatorNet)
  • Parents are to sign the Release Form and submit to the applicant’s current school.
  • Schools are to send records directly via mail or email.

*Be sure to give teachers ample time to complete the forms by the January 24th deadline.

Step 5 Take the HSPT Entrance Exam

AT 7am

Jan 8 +22

The Xavier Entrance Exam, for 8th graders only, will be offered on Saturday, December 3rd and 10th. If you have a conflict on that date, we will offer the test again on Saturday, January 22nd.

The exam starts promptly at 7:30 a.m. The campus will be open at 7:00 a.m. for student drop-off. Please make sure your student brings the $50 test fee with her that day. No credit card payments accepted; cash, checks and money orders only. Payable to Xavier College Prep. Dismissal times will vary between 11:00 and 11:30 a.m.

Step 6 9th Grade Application Deadline

AT 3pm

Jan 24

The online application, supporting materials and the $50 non-refundable application fee are due by 3:00 p.m. Monday, January 24th.

Remember to log back into your established GatorNet account from time to time to see the progress of your application status!

Forms will be marked "complete" as soon as possible.

Please note that applications received after the deadline will be reviewed as space is available.

Remember to log back into your established GatorNet account from time to time to see the progress of your application status!

Forms will be marked "complete" as soon as possible.

Step 7 Decision Status Posted

After 4pm

Feb 17

Decision status will be available online via the GatorNet portal at 4:00 p.m., Thursday, February 17th! Please mark your decision in GatorNet.

For accepted applicants, online registration materials will be available beginning Thursday, February 17th at 4:00 p.m. An official paper-copy notice of acceptance status will also be mailed to the applicant’s home address!

Step 8 Registration Day For Those Accepted (by Appointment Only)


Mar 05

Applicants who are accepted will be assigned an appointment time for Registration on Saturday, March 5th.

Step 9 Attend Dads' Club Frosh BBQ


Apr 27

A time to meet, greet and eat for registered Baby Gators. 

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