Application Process

Our Application Process

Applications for the 2024-2025 School Year Open Oct 13!

Incoming 9th Graders & Transfer Students

For application inquiries e-mail

Key Dates Overview




  • 9th grade application for 2023-2024 available
  • Create a GatorNet Account to Get Started




  • 8th Grade Day




  • Open House




  • 9th grade recommendations available




  • HSPT Entrance Exam Given
  • Financial Aid Workshop




  • HSPT Entrance Exam Given
  • Financial Aid Workshop




  • Application Due
  • Recommendations & School Report Due
  • Transcripts Due
  • Application Fee Due
  • Applicant Questionnaire Due
  • Parent Signature Page Due




  • Decision Status Posted on GatorNet 4 p.m.




  • Transfer Application Available




  • Registration Day for those accepted




  • Math & Language Saturday, March 23th 8:00 a.m. Math, 9:15 Language
  • Math- Tuesday March 19  3:30 p.m.
  • Language- Wednesday March 20 3:30 p.m. 

Application Process Details

Step 1 Create a GatorNet Account


Oct 13

Beginning October 13th, 2023 you can create a GatorNet account using a parent’s email address.*

*If you are a current or past Xavier parent and already have a GatorNet account, you can use that same account to add an additional child.

Your GatorNet account will allow you to:

  • Complete your daughter’s required online portion of the application for admission.
  • View the Admission Checklist that contains the necessary steps for the process.
  • Access the recommendation forms you will need to submit to your daughter’s teachers and to her principal.
  • Download the Record Release Form for your daughter’s school to request that her records be sent to Xavier.
  • Access and download the forms that you and your daughter will need to complete and submit to Xavier.
  • Register your daughter for the HSPT entrance exam (8th graders only).
  • Check on the progress of the application and track any missing pieces; do this step often.
  • Check your daughter’s decision status.

Step 2 Application Fee, Questionnaire and Signature Page

Starting At

Oct 13

The $50 Application fee by cash, check or credit card (service fee $2), Applicant Questionnaire, and Parent Signature Page must be uploaded to your GatorNet account by 3:00 p.m., Tuesday, January 16th.

Step 3 Register Online for HSPT Entrance Exam

Sign Up

Oct 13

The Xavier Entrance Exam, for 8th Graders, will be on December 2nd or December 9th.

Online registration will be available once you establish a GatorNet account and begin the admissions application.

Step 4 All Recommendations & School Forms Available

AT 3pm

Nov 1

Xavier requires completed recommendation forms from:

  • Current 8th Grade English teacher
  • Current 8th Grade Math teacher
  • An academic teacher of the applicant’s choice from 7th or 8th grade
  • School Report to be completed by Principal
  • School Record Release

These recommendation forms will be completed online by each individual. Parents will enter an email address for each person completing the form beginning on December 1st. The form will be sent directly to the teacher and principal via email containing a link. The email link will be valid for 60 days.

Transcripts of 7th and 8th grade records are due from the applicant’s school by 3pm Tuesday, January 16th.

*Be sure 8th grade first semester grades are included

Steps to request transcripts from applicant’s school:

  • Download the Records Release Form (found under Checklist on GatorNet)
  • Parents are to sign the Release Form and submit to the applicant’s current school.
  • Schools are to send records directly via mail or email.

*Be sure to give teachers ample time to complete the forms by the January 16th deadline.

Step 5 Take the HSPT Entrance Exam

AT 7am

Dec 2 + 9

The Xavier Entrance Exam, for 8th graders only, will be offered on Saturday, December 2nd or 9th.

The exam starts promptly at 7:30 a.m. The campus will be open at 7:00 a.m. for student drop-off. Please pre register via your GatorNet account. See More HSPT & Financial Aid Info. Dismissal times will vary between 11:00 and 11:30 a.m.

Step 6 9th Grade Application Deadline

AT 3pm

Jan 16

The online application, supporting materials and the $50 non-refundable application fee are due by 3:00 p.m. Tuesday, January 16th.

Remember to log back into your established GatorNet account from time to time to see the progress of your application status!

Forms will be marked "complete" as soon as possible.

Please note that applications received after the deadline will be reviewed as space is available.

Remember to log back into your established GatorNet account from time to time to see the progress of your application status!

Forms will be marked "complete" as soon as possible.

Step 7 Decision Status Posted

After 4pm

Feb 16

Decision status will be available online via the GatorNet portal at 4:00 p.m., Friday, February 16th! Please mark your decision in GatorNet!

For accepted applicants, online registration materials will be available beginning Friday, February 16th at 4:00 p.m. An official paper-copy notice of acceptance status will also be mailed to the applicant’s home address!

Step 8 Registration Day For Those Accepted (by Appointment Only)


March 2

You will be scheduled for an in-person registration appointment for Saturday, March 2nd. Appointment times will be included in your acceptance packet.

Step 9 Attend Dads' Club Frosh BBQ


Apr 24

A time to meet, greet and eat for registered Baby Gators. *Be sure to RSVP on the website! 

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