Admissions Timeline

Admissions Timeline

We are very excited that you are considering applying to Xavier College Preparatory High School! Below is our Admissions Timeline, which lists the events and activites to be followed as you progress through the admissions process.

We can't wait to meet you and are looking forward to your future as a Xavier Gator and a part of our Xavier Family!

List of 12 items.

  • Attend: An Informational Social -- an opportunity to meet the Director of Admissions and several XCP students

    Join us for an informal evening event with the Xavier Director of Admissions and a group of Xavier students to learn more about Xavier and the admissions process.

    The Socials will be held in late September and October on selected weekday evenings from 6:45 pm to 8:15 in homes of current Xavier familes.  Continue to check this link on the website for the dates of the 2018 socials.

  • Attend: 8th Grade Day - Friday, October 26, 2018

    8th Grade Day is a special day for 8th Graders who are interested in applying to Xavier. 8th Grade Day is on Friday, October 26, 2018. It begins at 9:30 a.m. and ends at 1:00 p.m. Scheduled activities for 8th Grade Day include a welcome assembly, student-led classroom visits, and an all-school pep rally. Lunch will be provided.  

    We ask that all visitors wear a WHITE SHIRT with short or long sleeves (no tank tops or spaghetti straps) for the fun rally experience on this day! 

    If your daughter wears a uniform skirt in the school she is currently attending, it is easiest if she wears it to Xavier for her visit, as this is a good conversation starter. 

    If your daughter does not wear a uniform, then appropriate dress for 8th Graders is required in keeping with the XCP dress code: no shorts, no jeans with rips, holes, or frayed edges, no tank tops, and no flip-flops.

    Make a reservation for 8th grade day by clicking here. Please only make one reservation per student. Reservations will be accepted beginning August 6th. There will NOT be a separate email confirmation of the reservation for 8th Grade Day. You simply need to attend on Friday, October 26th once you make the reservation.

    Transportation to and from Xavier for 8th Grade Day is not provided by Xavier and must be arranged by parents. This is a day just for the students; parents are invited to attend Open House with their daughters on Sunday, October 28th. Please help this day run smoothly by following the drop-off/pick-up instructions for 8th Grade Day:

    Drop-Off Instructions:
    Enter at the traffic light at Highland Street and 7th Street. You will be directed by Xavier staff to Bidwill Circle. Your daughter will then be escorted into the Performing Arts Center by the Student Ambassadors to check in for the day.

    Pick-Up Instructions:
    Enter at the Highland Street entrance at 7th Street. You will be directed by Xavier staff to continue toward Bidwill Circle where your daughter will be waiting for you.

    Please do not arrive earlier than 1:00 pm for the pick up, as the entire Xavier student body will be leaving from the parking lot prior to that time!
  • Attend: Xavier's Open House - Sunday, October 28, 2018

    Parents and their daughters are encouraged to attend Open House on Sunday, October 28, 2018, from 12:00 p.m. to 3:00 p.m. Information sessions begin at 12:15 and 1:15 p.m. in the Virginia G. Piper Performing Arts Center. There will be student-led tours of the school as well as an opportunity to meet faculty and coaches. Open to families and students of every grade level. No registration is necessary.
  • Step 1: Beginning November 1 -- Register for a GatorNet account with a valid parent email address.

    To help you navigate through the Xavier Admissions process, we ask that you create your GatorNet account using a valid parent email address.  (If you are a current Xavier parent or a past Xavier parent (from 2017 or 2018), you already have a GatorNet account and will use it to begin an application for an additional child.

    Once you have established a GatorNet account with a username and password, you will be able to:
    • complete your daughter's required online portion of the application for admission
    • view the Admission Checklist that contains the necessary steps for the process
    • access the forms that will need to be submitted to your daughter's school
    • access and download the hard copy forms that you and your daughter will need to complete and submit to Xavier by the January 28th due date
    • register your daughter for the HSPT entrance exam (8th Graders only)
    • check on the progress of the application and track any missing pieces
    • check your daughter's acceptance status on February 15
    With your GatorNet account, you will be able to view the application and its progress from your computer, tablet or any mobile device.
  • Step 2: Online Admissions Application Available NOVEMBER 1 via a GatorNet account and Due by 3:00PM - Monday, January 28, 2019

    The Xavier application for the school year 2019-2020 will be available online beginning November 1, 2018 via the parent's GatorNet account.  Parents will need an active email address to establish a GatorNet account to begin the online portion of the application. (Current XCP parents will use their existing GatorNet account.) All instructions and necessary materials for completing the application will be given via the GatorNet account.

    The online application, supporting materials and the $50.00 non-refundable application fee are due by 3:00 p.m. Monday, January 28, 2019.  

    * Please note that applications received after the deadline will be reviewed as space is available.

  • Step 3: The HSPT Entrance Exam - Register for either Saturday, Jan. 12 or Saturday, Jan. 26, 2019 via your GatorNet account

    HSPT: Xavier Entrance Exam for 8th Graders ONLY will be on January 12, 2019 (or January 26, 2019) - 7:30 a.m. - 11:30 a.m. (approximate dismissal).

    Online registration for the HSPT exam will be available via the Application Checklist once you establish a GatorNet account and begin an admission application for your daughter.

  • Step 4: Recommendations & School Forms Due by 3:00PM - Monday, Jan. 28, 2019

    Xavier requires completed recommendation forms from:
    • Current 8th Grade English teacher
    • Current 8th Grade Math teacher
    • An academic teacher of the applicant's choice from 7th or 8th grade
    • School Report to be completed by Principal or Head of School
    The recommendation forms will be downloaded from the student's online application checklist via the GatorNet account.  The completed forms are to be returned directly from the Teacher or School by mail or email.

    If mailed, the forms should be sent to:

    Xavier College Preparatory
    Attn: Admissions Office
    4710 N 5th Street
    Phoenix, AZ  85012

    If emailed, they must be sent to:  from an official school email address.

    Forms for your daughter's school WILL NOT BE available online through the GatorNet account to be downloaded until December 1, 2018.  The Admissions Office asks that teachers wait until the end of the first semester before completing the recommendation forms. Recommendation forms from teachers will not be accepted by the Admissions Office until after January 1st.  Be sure to give teachers ample time to complete the forms by the January 28th deadline.
  • Step 5: School Transcripts Due by 3:00PM - Monday, January 28, 2019

    Transcripts of 7th and 8th Grade records are due from the applicant's school by 3:00 p.m. Monday, January 28, 2019.

    Download the Records Release Form (from the Checklist accessed via the GatorNet account) that is to be signed by parents and submitted to the applicant's current school. As with the recommendation forms, the records are to be sent directly from the school either by mail or email.

    Be sure to request that the transcripts are not sent until the grades for the first semester (or first trimester) of 8th Grade are included.  You may wish to wait and give this form to the school in January.
  • Step 6: Application Fee, Questionnaire and Signature Page Due by 3:00PM - Monday, Jan. 28, 2019

    The $50.00 Application fee in cash or check, Applicant Questionnaire, and Parent Signature Page are due by hand-delivery or U.S. Mail by 3:00 p.m. Monday, January 28, 2019.  THE SIGNATURE PAGE MUST BE ACCOMPANIED BY THE APPLICATION FEE.

    The forms to complete for the applicant questionnaire and the parent signature page are also downloaded from the Application Checklist accessed through your GatorNet account.  They are to be hand-delivered or mailed to the Xavier Admissions Office by the January 28th due date.
  • Step 7: Check GatorNet often to see your Application Status

    Log back into your established GatorNet account from time to time if you wish to see the progress of the application on the Checklist, i.e. forms that have been received. Please remember that any forms received must be processed by the Admissions Office Staff.  Don't panic if you see that a form is not marked complete before the due date. It's possible the form has been received in the Admissions Office but its receipt is not yet entered into the Checklist in your GatorNet online applicatione record.
  • Step 8: Acceptance Decisions Posted & Mailed 3:00PM, Friday, February 15, 2019

    Applicant acceptance status will be available online via the GatorNet portal at 3:00 p.m., Friday, February 15, 2019.  For accepted applicants, registration materials will be available online beginning February 16.  Official notice of acceptance status will also be mailed to applicant's home address.
  • Step 9: Accepted Applicants Registration - Saturday, March 2, 2019 BY APPOINTMENT

    Applicants who are accepted will be given an appointment time for Registration on Saturday, March 2, 2019.

Xavier College Preparatory

4710 North Fifth Street
Phoenix, Arizona 85012
P. (602) 277-3772
F. (602) 279-1346

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Western Catholic Educational Association